PRECINCT LEADERSHIP MATTERS
RUNNING YOUR CAUCUS AS THE PRECINCT CHAIR
You are the local voice of the Weber County Republican Party.
Your role is simple: connect neighbors, communicate, and help elect good leaders.
Your Responsibilities
1. Stay Connected to Your Precinct
2. Support Delegates
3. Represent the Community
You are not a spokesperson for a faction or campaign.
You represent the families who live here.
How to Run a Respectful, Effective Meeting
What Success Looks Like
A strong precinct is one where:
You don’t have to know everything.
You just have to care enough to lead with steadiness and respect. We’re in this together...and your service matters.
You are the local voice of the Weber County Republican Party.
Your role is simple: connect neighbors, communicate, and help elect good leaders.
Your Responsibilities
1. Stay Connected to Your Precinct
- Maintain an updated contact list of active Republicans
- Reach out 2–3 times a year (text, email, or door-to-door visits)
- Help answer questions about conventions, candidates, and elections
2. Support Delegates
- Make sure your delegates are informed and prepared
- Help them connect with neighbors for input
- Encourage civil, principle-based engagement
3. Represent the Community
You are not a spokesperson for a faction or campaign.
You represent the families who live here.
How to Run a Respectful, Effective Meeting
- Start on time
- Speak clearly and calmly
- Recognize one person at a time
- Keep speeches short and focused
- Treat every nominee with courtesy
- Let voting speak for itself — no persuasion during elections
What Success Looks Like
A strong precinct is one where:
- People feel welcome
- Elections are fair and organized
- Delegates understand their role
- Everyone leaves respected, even if they disagree
You don’t have to know everything.
You just have to care enough to lead with steadiness and respect. We’re in this together...and your service matters.
Precinct Script
Here’s a practical, effective script for a Precinct Chair (or appointed host if you're the outgoing chair) to run a smooth, compliant Neighborhood Caucus in Weber County, Utah Republican Party. This is based on the official Utah GOP agenda and rules (from precinctportal.org, utgop.org bylaws, and sample scripts like Cache County's). The state sets a fixed agenda...no amendments allowed...and the process must stay welcoming, orderly, and focused.
The caucus date is March 17, 2026, typically starting at 7:00 PM at your assigned location (school, church, etc....check precinctportal.org or webergop.org for your precinct details). Aim for 60–90 minutes total; keep energy high and decorum strict.
Preparation Tips Before the Meeting (for the Chair/Host)
Caucus Script (Read Aloud as Host/Chair)
1. Call to Order & Welcome/Introductions (5–10 minutes) "Good evening, everyone! Welcome to the [Precinct Number/Name] Neighborhood Caucus for the Weber County Republican Party. My name is [Your Name], your [Precinct Chair / tonight's Caucus Host].
Thank you for coming...this is where grassroots Republicans start shaping our party, electing leaders, and sending delegates to county and state conventions who will vet and nominate America First candidates.
We follow the official Utah Republican Party agenda tonight...no changes allowed. We'll keep things efficient, respectful, and on time.
First, let's do a quick sign-in if you haven't already. Please write your name, address, and confirm you're a registered Republican in this precinct. Only eligible participants vote or run for office, but anyone can observe as long as decorum is maintained.
Quick introductions: Raise your hand if this is your first caucus...welcome! We're glad you're here.
Any questions before we start? (Pause briefly.) Great...let's begin."
2. Prayer (1 minute) "I'll call on [name a volunteer or ask for one] to offer an opening prayer. (After prayer:) Thank you."
3. Pledge of Allegiance (1 minute) "Please stand and join me in the Pledge of Allegiance. (Lead it.) 'I pledge allegiance to the Flag of the United States of America...' Thank you—please be seated."
4. Reading of the State or County Platform (5 minutes) "Next, we'll read key portions of the Utah Republican Party Platform (or Weber County version if preferred). This reminds us why we're here. (Read aloud selected sections...focus on core principles like limited government, individual rights, election integrity, family values...or have a volunteer read. Better to hand out cutouts the Party Planks to different attendees to read out loud each Plank. Keep to 3–5 minutes max.) Any brief comments on the platform? (Limit to 1–2 short statements if time allows; no debate.)"
5. Review of Rules, Procedures, & Duties (10 minutes) "Now, a quick review of the rules and duties...please listen carefully.
6. Nominations and Elections (20–40 minutes—core business; this can take longer if contested) "Time for nominations and elections. We'll go in this order:
a. Precinct Chair
b. Precinct Vice Chair
c. Precinct Secretary (and/or Treasurer, if your precinct requires)
d. County Delegates e. State Delegates
For each position:
(After all elections:) Congratulations to our new officers and delegates! Please stay after if needed for paperwork or photos. Delegates: Your contact info will be submitted to Weber GOP."
7. Other Business as Directed by State/County Parties (5–10 minutes) "Any directed business from Utah GOP or Weber County GOP? (e.g., Presidential Preference Poll if applicable...collect ballots if instructed; or announcements like upcoming conventions, volunteer sign-ups.)
Quick announcements: Next county convention is [date if known]; check webergop.org for details. Sign up to volunteer as poll watchers or canvassers...forms here.
Anything else brief? (Limit strictly; no open forum.)"
8. Adjournment (1 minute) "Thank you all for participating—this is real power at the grassroots! Meeting adjourned. Refreshments if available, or stick around to chat with new leaders.
God bless you, and God bless the United States and the great state of Utah!"
Post-Meeting (for Chair)
This script keeps it efficient, fair, and motivational...emphasizing MAGA/energy where natural. Practice it once; time sections. If Weber GOP has updates (e.g., specific delegate numbers or forms), check webergop.org or call the county chair.
The caucus date is March 17, 2026, typically starting at 7:00 PM at your assigned location (school, church, etc....check precinctportal.org or webergop.org for your precinct details). Aim for 60–90 minutes total; keep energy high and decorum strict.
Preparation Tips Before the Meeting (for the Chair/Host)
- Arrive 30–45 minutes early: Set up sign-in table (with voter check-in sheets), ballots, nomination forms, platform copies, rules handout, and a visible agenda board/poster.
- Have helpers: 2–3 volunteers for sign-in, ballot counting, timekeeping.
- Verify eligibility: Only registered Utah Republicans in your precinct can vote/run (check via voter rolls or self-attest if needed).
- Bring: Copies of the Utah GOP Platform (or Weber County version), Robert's Rules basics, and any county-specific instructions from Weber GOP.
- Promote turnout: Door-knock, text/email neighbors in advance.
Caucus Script (Read Aloud as Host/Chair)
1. Call to Order & Welcome/Introductions (5–10 minutes) "Good evening, everyone! Welcome to the [Precinct Number/Name] Neighborhood Caucus for the Weber County Republican Party. My name is [Your Name], your [Precinct Chair / tonight's Caucus Host].
Thank you for coming...this is where grassroots Republicans start shaping our party, electing leaders, and sending delegates to county and state conventions who will vet and nominate America First candidates.
We follow the official Utah Republican Party agenda tonight...no changes allowed. We'll keep things efficient, respectful, and on time.
First, let's do a quick sign-in if you haven't already. Please write your name, address, and confirm you're a registered Republican in this precinct. Only eligible participants vote or run for office, but anyone can observe as long as decorum is maintained.
Quick introductions: Raise your hand if this is your first caucus...welcome! We're glad you're here.
Any questions before we start? (Pause briefly.) Great...let's begin."
2. Prayer (1 minute) "I'll call on [name a volunteer or ask for one] to offer an opening prayer. (After prayer:) Thank you."
3. Pledge of Allegiance (1 minute) "Please stand and join me in the Pledge of Allegiance. (Lead it.) 'I pledge allegiance to the Flag of the United States of America...' Thank you—please be seated."
4. Reading of the State or County Platform (5 minutes) "Next, we'll read key portions of the Utah Republican Party Platform (or Weber County version if preferred). This reminds us why we're here. (Read aloud selected sections...focus on core principles like limited government, individual rights, election integrity, family values...or have a volunteer read. Better to hand out cutouts the Party Planks to different attendees to read out loud each Plank. Keep to 3–5 minutes max.) Any brief comments on the platform? (Limit to 1–2 short statements if time allows; no debate.)"
5. Review of Rules, Procedures, & Duties (10 minutes) "Now, a quick review of the rules and duties...please listen carefully.
- This is a public meeting, but only registered Republicans in this precinct can vote, nominate, or run.
- Anyone can observe quietly; disruptions may lead to removal per party policy.
- Nominations: Anyone eligible can nominate (second required). Nominees must accept verbally or in writing.
- Voting: By voice, show of hands, or ballot if contested (we'll use ballots for multiple candidates to ensure fairness). Majority wins unless specified.
- No proxy voting; must be present.
- Duties overview:
- Precinct Chair/Vice Chair/Secretary/Treasurer (if required): Organize voter drives, watch polls, recruit volunteers, represent precinct to county party. 2-year term.
- Delegates (County & State): Attend conventions, vet candidates, vote on nominees/platform. Number allocated by Weber GOP based on Republican strength—[announce number, e.g., X county delegates, Y state delegates]. Alternates may be elected.
- Delegates must commit to the process and attend conventions.
6. Nominations and Elections (20–40 minutes—core business; this can take longer if contested) "Time for nominations and elections. We'll go in this order:
a. Precinct Chair
b. Precinct Vice Chair
c. Precinct Secretary (and/or Treasurer, if your precinct requires)
d. County Delegates e. State Delegates
For each position:
- Call for nominations (anyone can nominate).
- Ask if nominee accepts.
- If unopposed: Acclamation by voice vote.
- If contested: Close nominations, speeches (1–2 minutes each if desired), then vote by ballot or show of hands. Count votes transparently.
(After all elections:) Congratulations to our new officers and delegates! Please stay after if needed for paperwork or photos. Delegates: Your contact info will be submitted to Weber GOP."
7. Other Business as Directed by State/County Parties (5–10 minutes) "Any directed business from Utah GOP or Weber County GOP? (e.g., Presidential Preference Poll if applicable...collect ballots if instructed; or announcements like upcoming conventions, volunteer sign-ups.)
Quick announcements: Next county convention is [date if known]; check webergop.org for details. Sign up to volunteer as poll watchers or canvassers...forms here.
Anything else brief? (Limit strictly; no open forum.)"
8. Adjournment (1 minute) "Thank you all for participating—this is real power at the grassroots! Meeting adjourned. Refreshments if available, or stick around to chat with new leaders.
God bless you, and God bless the United States and the great state of Utah!"
Post-Meeting (for Chair)
- Submit results immediately to Weber GOP (forms via precinctportal.org or county chair). Include elected officers/delegates' contact info.
- Thank volunteers and follow up with new team for training/activism.
This script keeps it efficient, fair, and motivational...emphasizing MAGA/energy where natural. Practice it once; time sections. If Weber GOP has updates (e.g., specific delegate numbers or forms), check webergop.org or call the county chair.
