The Following is a Mock Caucus Script to Help Prepare You to Run Your Caucus.
We begin with the opening of the Caucus:
Registration is complete…
Precinct Host
Welcome to the Utah State Republican Party Neighborhood Caucus elections for our neighborhood, Precinct _________. My name is ________________________ and I will be your Precinct Host for this meeting. I will run the meeting and am responsible for returning the pertinent information back to party leadership. The newly elected Precinct Chair will take office after the close of this meeting as prescribed in our County Bylaws.
Prayer
We start our meeting with a prayer. Is there a volunteer to offer the prayer? If no one volunteers, you may wish to offer the prayer yourself. Precinct Host: Thank you. __________________ will offer the prayer.
Prayer is given.
Pledge of Allegiance
Thank you. Next, we will pledge allegiance to the flag of the United States of America. You may lead the attendees in the pledge or ask for a volunteer.
Reading of the State UTGOP Platform
The next item on the agenda is the reading of the State Party Platform. (I recommend you print the platform and cut it up so each plank is separate and hand them out so many can participate in the reading of the Platform.) This is very important as the Platform contains the principles and values that define us as Republicans.
Collection of Donations
The next item on the agenda is the collection of donations. I will pass around an envelope. If you forgot your checkbook tonight, you can pledge an amount and the State Party will follow up with the collection. Also, you can go online and contribute. These contributions will ultimately end up with the County Party so you are helping both the State and County parties by contributing.
Nominations & Elections
Next will be the elections of Precinct officers and delegates. We will distribute ballots to those who are credentialed. Please hold up your Credential as we pass out the ballots. Thank you.
In accordance with our rules, Same Day Balloting is available for those individuals who are not able to attend tonight’s meeting. A ballot was available online 24 hours prior to our meeting tonight. There are many safeguards to these ballots that are outlined in the rules. In addition, our military and religious service Republicans have the ability to cast ballots via email.
I have _____ ballots that have been submitted and certified in accordance with our rules. They will be included in all rounds of voting.
Now we will open nominations for precinct officers followed by state and county delegates. We will vote on each office separately. This enables those who do not initially prevail to try for another position.
The first office open for nominations is the Precinct Chair. You must be a resident of this precinct, be affiliated with the Republican Party, and be at least 18 years of age at the time of the general election which is November 5, 2024 You may nominate yourself, seconds are not necessary. Only attendees with Credential Cards may make nominations.
ELECTION OF PRECINCT CHAIR
Duties & Responsibilities
Open nominations...Are there any nominations for Precinct Chair? Write down the names on a chalk or white board, or flip pad.
Are there any further nominations for Precinct Chair? If no further nominations are made, then state: Since there are no further nominations for Precinct Chair, without objection, nominations will close.
As we have more than three candidates running for this office, we have a choice of election by majority vote or by plurality. A majority vote would require the winning candidate to receive more than half of the votes cast. A plurality vote would make the highest vote getter the winning candidate.
How do you want to proceed, Majority or Plurality threshold? Those in favor of a Majority threshold please raise your credential. Those in favor of a Plurality threshold please raise your credential. The _________________ have it and we will follow the _____________ threshold. This threshold can be applied to all precinct elections or can be chosen at each office election.
We will now hear from each of the nominees as to why they should be elected to Precinct Chair. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech.
(If other times are suggested, take a vote to determine the time limit.)
Assign the timekeeper position. Is there a volunteer who will serve as timekeeper?
We will hear from the candidates in the order they were nominated. We will begin with ____________________. We will now vote for Precinct Chair. Please write the name of your preferred candidate on the ballot provided. Write only one person’s name. We will collect the ballots in this box, which is currently empty.
(Show them the box is empty.)
Please place your ballot in the box. We have ______ qualified attendees who may vote tonight, so we should have that many ballots. I have asked _____________________________, _____________________________ and _________________________ to count the ballots. They will do so at a designated corner table.
While they are counting the ballots, we will do some housekeeping. Where is the attendance roll? Please be sure to fill out the attendance roll if you are affiliating with the Party tonight. Also, please be sure to make your donation to the Party.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner. Each winner will be provided a form to fill out to confirm their contact information. Please fill out this form legibly.
ELECTION OF PRECINCT VICE CHAIR
Duties & Responsibilities
Are there any nominations for Precinct Vice Chair? Write down the names on a chalk or white board, or flip pad. Are there any further nominations for Precinct Vice Chair? If no further nominations are made, then state: Since there are no further nominations for Precinct Vice Chair, without objection, nominations will close.
(If there are more than three candidates, you may choose the method of threshold again if you did not select one method for all precinct elections.)
We will now hear from each of the nominees as to why they should be elected to Precinct Vice Chair. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for Precinct Vice Chair. Please write the name of your preferred candidate on the ballot provided. (Only those credentialed may vote). Write only one person’s name. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box. While they are counting the ballots, we will do more housekeeping.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner.
ELECTION OF PRECINCT SECRETARY
Duties & Responsibilities
Are there any nominations for Precinct Secretary? Write down the names on a chalk or white board, or flip pad. Are there any further nominations for Precinct Secretary? If no further nominations are made, then state: Since there are no further nominations for Precinct Secretary, without objection, nominations will close.
(If there are more than three candidates, you may choose the method of threshold again if you did not select one method for all precinct elections.)
We will now hear from each of the nominees as to why they should be elected Precinct Secretary. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for Precinct Secretary. Please write the name of your preferred candidate on the ballot provided. (Only those credentialed may vote.) Write only one person’s name. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping. Where is the attendance roll? Donations?
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner.
ELECTION OF PRECINCT TREASURER
Duties & Responsibilities
Are there any nominations for Precinct Treasurer? Write down the names on a chalk or white board, or flip pad. Are there any further nominations for Precinct Treasurer? If no further nominations are made, then state: Since there are no further nominations for Precinct Treasurer, without objection, nominations will close.
(If there are more than three candidates, you may choose the method of threshold again if you did not select one method for all precinct elections.)
We will now hear from each of the nominees as to why they should be elected to Precinct Treasurer. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for Precinct Treasurer. Please write the name of your preferred candidate on the ballot provided. (Only those credentialed can vote).
Write only one person’s name. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping. Where is the attendance roll? Please be sure everyone fills out the attendance roll. Inform attendees that candidates have provided literature for them to read.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner.
ELECTION OF STATE DELEGATE(S)
Duties and Responsibilities
Now we will open nominations for State Delegate(s). We have _____ State Delegate position(s) to fill. (The number of delegate positions to fill will be listed in your Packet.)
We can take nominations for all State Delegate positions at once. You may NOT vote for more candidates than we have positions to fill. You can vote for up to ______ candidates. You may not vote for a candidate more than one time on the ballot. You do not have to vote for all of the positions available.
Are there any nominations for State Delegate? Write down the names on a chalk or white board or flip pad.
Are there any further nominations for State Delegate? If no further nominations are made, then state: Since there are no further nominations for State Delegate, without objection, nominations will close.
You may wish to use plurality threshold for these elections.
We will now hear from each of the nominees as to why they should be elected to State Delegate. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for State Delegate(s). Please write the name of your preferred candidate on the ballot provided, or if there is more than one State Delegate position, write up to ______ names on the ballot. Again, do not write one candidate’s name more than once. Do not list more than ______ names. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping. Attendance? Donations?
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner(s).
ELECTION OF COUNTY DELEGATE(S)
Duties & Responsibilities
Now we will open nominations for County Delegate(s). We have _____ County Delegate positions to fill. We can take nominations for all County Delegate positions at once. You may not vote for more candidates than we have positions to fill. You can vote for up to ______ candidates. You may not vote for a candidate more than one time on the ballot. You do not have to vote for all of the positions available.
Are there any nominations for County Delegate? Write down the names on a chalk or white board or flip pad.
Are there any further nominations for County Delegate? If no further nominations are made, then state: Since there are no further nominations for County Delegate, without objection nominations will close.
We will now hear from each of the nominees as to why they should be elected to County Delegate. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for County Delegate(s). Please write the name of your preferred candidate on the ballot provided, or if there is more than one County Delegate position, write up to ______ names on the ballot. Again, do not write one candidate’s name more than once. Do not list more than ______ names. A majority is required to win. Anything more than half of the ballots cast is a majority. Additional rounds may be necessary. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner(s).
OTHER BUSINESS AS DIRECTED BY STATE AND/OR COUNTY PARTIES
At this time, we will conduct the Presidential Preference Election. We have the list of Presidential Candidates on your ballot in the order determined by alphabetic draw at the Utah State Central Committee in February.
Only candidates who submitted an official withdrawal from the campaign have been removed. You will vote for one candidate only. Do you want to have someone representing each candidate speak? If so, for how long?
We will now hear from the candidates’ representatives. We will begin with ____________________.
We will now vote for Presidential Candidates. (Remember, only those credentialed can vote). Mark or write only one name on the ballot. Please place your ballots in the box. (show them the box is empty).
Ballots need to be counted and the results announced before the meeting is adjourned.
The totals will be transferred to the Elections Tally Sheet. A picture will be taken of the tally sheet and the results will be entered into the reporting system. At this time, there may be a few announcements (Lincoln Day, County events, Candidate events, etc.)
Selection of Election Judges
Each precinct has election judges from both parties who work at the polls on election day. These volunteers are trained and paid by the respective County Governments, usually need to be at the polls from open until close, check off voters in the official record log and assist with technical voting questions. Are there any volunteers?
Please give me your name. On the Attendance Roll, mark the box next to the name(s) of the volunteers.
If you need to hold an election to select your judges, do so at this time.
Adjournment
No other business can be brought to a Precinct Neighborhood Caucus Election as it is a special Mass Meeting with a specific course of action assigned by the State Party. If anyone wants to adopt a Resolution or have the Precinct vote on an issue, the newly elected Precinct Chair can have a discussion after the adjournment of the Caucus.
The Precinct Chair can then take his Precinct’s issues to the respective meeting held by the County for action.
This concludes the business of our Precinct Caucus. Without objection, the meeting stands adjourned. If someone objects, put it to a vote. A majority vote is required.
IMMEDIATELY AFTER CAUCUS
Registration is complete…
Precinct Host
Welcome to the Utah State Republican Party Neighborhood Caucus elections for our neighborhood, Precinct _________. My name is ________________________ and I will be your Precinct Host for this meeting. I will run the meeting and am responsible for returning the pertinent information back to party leadership. The newly elected Precinct Chair will take office after the close of this meeting as prescribed in our County Bylaws.
Prayer
We start our meeting with a prayer. Is there a volunteer to offer the prayer? If no one volunteers, you may wish to offer the prayer yourself. Precinct Host: Thank you. __________________ will offer the prayer.
Prayer is given.
Pledge of Allegiance
Thank you. Next, we will pledge allegiance to the flag of the United States of America. You may lead the attendees in the pledge or ask for a volunteer.
Reading of the State UTGOP Platform
The next item on the agenda is the reading of the State Party Platform. (I recommend you print the platform and cut it up so each plank is separate and hand them out so many can participate in the reading of the Platform.) This is very important as the Platform contains the principles and values that define us as Republicans.
Collection of Donations
The next item on the agenda is the collection of donations. I will pass around an envelope. If you forgot your checkbook tonight, you can pledge an amount and the State Party will follow up with the collection. Also, you can go online and contribute. These contributions will ultimately end up with the County Party so you are helping both the State and County parties by contributing.
Nominations & Elections
Next will be the elections of Precinct officers and delegates. We will distribute ballots to those who are credentialed. Please hold up your Credential as we pass out the ballots. Thank you.
In accordance with our rules, Same Day Balloting is available for those individuals who are not able to attend tonight’s meeting. A ballot was available online 24 hours prior to our meeting tonight. There are many safeguards to these ballots that are outlined in the rules. In addition, our military and religious service Republicans have the ability to cast ballots via email.
I have _____ ballots that have been submitted and certified in accordance with our rules. They will be included in all rounds of voting.
Now we will open nominations for precinct officers followed by state and county delegates. We will vote on each office separately. This enables those who do not initially prevail to try for another position.
The first office open for nominations is the Precinct Chair. You must be a resident of this precinct, be affiliated with the Republican Party, and be at least 18 years of age at the time of the general election which is November 5, 2024 You may nominate yourself, seconds are not necessary. Only attendees with Credential Cards may make nominations.
ELECTION OF PRECINCT CHAIR
Duties & Responsibilities
- Direct Party affairs within their respective Precincts.
- Organize and preside over their Precinct Caucus.
- Assist the campaigns of Republican nominees’ (candidates unopposed by other Republican candidates) campaigns. Distribute election related materials within the precinct on behalf of the Republican Party and its nominees at the request of the County Chairman.
- Assist the County Chairman in the recruitment of poll-watchers, election judges and volunteers for other county events.
- Organize and direct Get–Out-The-Vote (GOTV) programs.
- Attend County Central Committee meetings.
- Direct County fundraising programs in the Precinct and, together with the Precinct Treasurer, be responsible for all funds collected from precinct members.
- Serve the Party generally, when needed, with events and general operations, at the request of the County Chairman.
- Participate in the governance of the County Party by faithfully attending County Central Committee meetings of which each Precinct Chair is a member. When unable to attend an official meeting, it is expected that the precinct chairman will notify the county chairman or secretary in advance.
- Serve a 2-year term (from the date elected to the adjournment of the precinct caucus in which a new chair is elected).
Open nominations...Are there any nominations for Precinct Chair? Write down the names on a chalk or white board, or flip pad.
Are there any further nominations for Precinct Chair? If no further nominations are made, then state: Since there are no further nominations for Precinct Chair, without objection, nominations will close.
As we have more than three candidates running for this office, we have a choice of election by majority vote or by plurality. A majority vote would require the winning candidate to receive more than half of the votes cast. A plurality vote would make the highest vote getter the winning candidate.
How do you want to proceed, Majority or Plurality threshold? Those in favor of a Majority threshold please raise your credential. Those in favor of a Plurality threshold please raise your credential. The _________________ have it and we will follow the _____________ threshold. This threshold can be applied to all precinct elections or can be chosen at each office election.
We will now hear from each of the nominees as to why they should be elected to Precinct Chair. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech.
(If other times are suggested, take a vote to determine the time limit.)
Assign the timekeeper position. Is there a volunteer who will serve as timekeeper?
We will hear from the candidates in the order they were nominated. We will begin with ____________________. We will now vote for Precinct Chair. Please write the name of your preferred candidate on the ballot provided. Write only one person’s name. We will collect the ballots in this box, which is currently empty.
(Show them the box is empty.)
Please place your ballot in the box. We have ______ qualified attendees who may vote tonight, so we should have that many ballots. I have asked _____________________________, _____________________________ and _________________________ to count the ballots. They will do so at a designated corner table.
While they are counting the ballots, we will do some housekeeping. Where is the attendance roll? Please be sure to fill out the attendance roll if you are affiliating with the Party tonight. Also, please be sure to make your donation to the Party.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner. Each winner will be provided a form to fill out to confirm their contact information. Please fill out this form legibly.
ELECTION OF PRECINCT VICE CHAIR
Duties & Responsibilities
- Preside and direct the Precinct caucus, and other precinct meetings, in the absence of their chair, and shall attend County Central Committee meetings.
Are there any nominations for Precinct Vice Chair? Write down the names on a chalk or white board, or flip pad. Are there any further nominations for Precinct Vice Chair? If no further nominations are made, then state: Since there are no further nominations for Precinct Vice Chair, without objection, nominations will close.
(If there are more than three candidates, you may choose the method of threshold again if you did not select one method for all precinct elections.)
We will now hear from each of the nominees as to why they should be elected to Precinct Vice Chair. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for Precinct Vice Chair. Please write the name of your preferred candidate on the ballot provided. (Only those credentialed may vote). Write only one person’s name. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box. While they are counting the ballots, we will do more housekeeping.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner.
ELECTION OF PRECINCT SECRETARY
Duties & Responsibilities
- Provide notice of precinct meetings to members, prepare agendas, record minutes of meetings at which the Chair presides, and shall maintain historical documents.
Are there any nominations for Precinct Secretary? Write down the names on a chalk or white board, or flip pad. Are there any further nominations for Precinct Secretary? If no further nominations are made, then state: Since there are no further nominations for Precinct Secretary, without objection, nominations will close.
(If there are more than three candidates, you may choose the method of threshold again if you did not select one method for all precinct elections.)
We will now hear from each of the nominees as to why they should be elected Precinct Secretary. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for Precinct Secretary. Please write the name of your preferred candidate on the ballot provided. (Only those credentialed may vote.) Write only one person’s name. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping. Where is the attendance roll? Donations?
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner.
ELECTION OF PRECINCT TREASURER
Duties & Responsibilities
- Receive, account for, and turn in collected monies to the appropriate organization as directed and shall submit a financial report at each meeting of the precinct.
Are there any nominations for Precinct Treasurer? Write down the names on a chalk or white board, or flip pad. Are there any further nominations for Precinct Treasurer? If no further nominations are made, then state: Since there are no further nominations for Precinct Treasurer, without objection, nominations will close.
(If there are more than three candidates, you may choose the method of threshold again if you did not select one method for all precinct elections.)
We will now hear from each of the nominees as to why they should be elected to Precinct Treasurer. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for Precinct Treasurer. Please write the name of your preferred candidate on the ballot provided. (Only those credentialed can vote).
Write only one person’s name. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping. Where is the attendance roll? Please be sure everyone fills out the attendance roll. Inform attendees that candidates have provided literature for them to read.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner.
ELECTION OF STATE DELEGATE(S)
Duties and Responsibilities
- Each State Delegate must be a registered Republican. To be seated the Utah Republican Party must have on file your name, telephone number, mailing address, and email address. The name you use should be the exact legal name you use to register to vote. Be aware that as a State Delegate you will periodically receive important communications from the UTGOP, Elected Officials and GOP Candidates.
- The term of service is two years. Should you move or change addresses during that time, please inform your County Chair to resign and allow a new delegate to be selected and approved.
- Your biggest responsibility is to attend and participate in the 2024 State Nominating Convention and the 2025 State Organizing Convention… for dates check with your Legislative Chair or Party Leadership.
- The official Call to Convention with credentials and instructions will be mailed to you.
- At the convention, state delegates, by casting ballots, will choose the Party's nominees for elected office. The offices you will be voting for include Governor, Attorney General, State Auditor, State Treasurer, U.S. Senate and the U.S. House of Representatives. Some of you will also be voting in multi-county State Legislative races.
- It is your responsibility to educate yourself about all the candidates. Expect to receive mailings, phone calls, invitations, emails, etc. from them during their campaign. Please read the material they will send to you, and attend “Meet the Candidate” events and other opportunities to listen to and become acquainted with them.
- At the convention you will also have the chance to debate and vote on any changes to the State Party Constitution, Bylaws, Platform, Rules of the Convention, and possible Resolutions. You are required to file a Convention Report after the Convention.
- You should also plan on attending the 2025 State Organizing Convention where the State Party Officers will be selected by the State Delegates. Again, you are required to file a Convention Report after each Convention.
- You are also encouraged to be a leader and remain as involved as you can in your County Party.
- Convention Registration usually opens at 8:00 am and you should plan on a full day of attendance. So check your calendars and be sure you are available for this commitment.
Now we will open nominations for State Delegate(s). We have _____ State Delegate position(s) to fill. (The number of delegate positions to fill will be listed in your Packet.)
We can take nominations for all State Delegate positions at once. You may NOT vote for more candidates than we have positions to fill. You can vote for up to ______ candidates. You may not vote for a candidate more than one time on the ballot. You do not have to vote for all of the positions available.
Are there any nominations for State Delegate? Write down the names on a chalk or white board or flip pad.
Are there any further nominations for State Delegate? If no further nominations are made, then state: Since there are no further nominations for State Delegate, without objection, nominations will close.
You may wish to use plurality threshold for these elections.
We will now hear from each of the nominees as to why they should be elected to State Delegate. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for State Delegate(s). Please write the name of your preferred candidate on the ballot provided, or if there is more than one State Delegate position, write up to ______ names on the ballot. Again, do not write one candidate’s name more than once. Do not list more than ______ names. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping. Attendance? Donations?
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner(s).
ELECTION OF COUNTY DELEGATE(S)
Duties & Responsibilities
- Each County Delegate must be a registered Republican.
- To be seated the Utah Republican Party must have on file your name, telephone number, mailing address, and email address. The name you use should be the exact legal name you use to register to vote.
- Be aware that as a County Delegate you will periodically receive important communications from the UTGOP, Elected Officials and GOP Candidates.
- The term of service is two years. Should you move or change addresses during that time, please inform your County Chair to resign and allow a new delegate to be selected and approved.
- Your biggest responsibility is to attend and participate in the 2024 County Nominating Convention and the 2025 County Organizing Convention… for dates check with your Legislative Chair or Party Leadership.
- The official Call to Convention with credentials and instructions will be mailed to you.
- At the Nominating Convention, County delegates, by casting ballots, will choose the County Party's nominees for elected office. The offices you will be voting for include County Commission seats, County Sheriff, County Attorney, County Clerk/Auditor. In our district breakout sessions, you will be voting on a State House Representative in your district.
- It is your responsibility to educate yourself about all the candidates. Expect to receive mailings, phone calls, invitations, emails, etc. from them during their campaign. Please read the material they will send to you, and attend “Meet the Candidate” events and other opportunities to listen to and become acquainted with them.
- At the convention you will also have the chance to debate and vote on any changes to the County Party Constitution, Bylaws, Platform, Rules of the Convention, and possible Resolutions.
- You should also plan on attending the 2025 County Organizing Convention where all County Party Officers will be selected by the County Delegates.
- The County Convention date will be available so if you run, check your calendars and be sure you are available for this commitment.
- You are required to file a Convention Report after the Convention.
- You are also encouraged to be a leader and remain as involved as you can in your County Party.
Now we will open nominations for County Delegate(s). We have _____ County Delegate positions to fill. We can take nominations for all County Delegate positions at once. You may not vote for more candidates than we have positions to fill. You can vote for up to ______ candidates. You may not vote for a candidate more than one time on the ballot. You do not have to vote for all of the positions available.
Are there any nominations for County Delegate? Write down the names on a chalk or white board or flip pad.
Are there any further nominations for County Delegate? If no further nominations are made, then state: Since there are no further nominations for County Delegate, without objection nominations will close.
We will now hear from each of the nominees as to why they should be elected to County Delegate. Since we have _____ candidates, I propose that we allow ______ minutes for each candidate’s speech. We will hear from the candidates in the order they were nominated. We will begin with _____________________.
We will now vote for County Delegate(s). Please write the name of your preferred candidate on the ballot provided, or if there is more than one County Delegate position, write up to ______ names on the ballot. Again, do not write one candidate’s name more than once. Do not list more than ______ names. A majority is required to win. Anything more than half of the ballots cast is a majority. Additional rounds may be necessary. We will collect the ballots in this box, which is currently empty.
Show them the box is empty.
Please place your ballot in the box.
While they are counting the ballots, we will do more housekeeping.
When the results are ready, read each name in the order that they were nominated and the number of votes that they received. Then state the name of the winner(s).
OTHER BUSINESS AS DIRECTED BY STATE AND/OR COUNTY PARTIES
At this time, we will conduct the Presidential Preference Election. We have the list of Presidential Candidates on your ballot in the order determined by alphabetic draw at the Utah State Central Committee in February.
Only candidates who submitted an official withdrawal from the campaign have been removed. You will vote for one candidate only. Do you want to have someone representing each candidate speak? If so, for how long?
We will now hear from the candidates’ representatives. We will begin with ____________________.
We will now vote for Presidential Candidates. (Remember, only those credentialed can vote). Mark or write only one name on the ballot. Please place your ballots in the box. (show them the box is empty).
Ballots need to be counted and the results announced before the meeting is adjourned.
The totals will be transferred to the Elections Tally Sheet. A picture will be taken of the tally sheet and the results will be entered into the reporting system. At this time, there may be a few announcements (Lincoln Day, County events, Candidate events, etc.)
Selection of Election Judges
Each precinct has election judges from both parties who work at the polls on election day. These volunteers are trained and paid by the respective County Governments, usually need to be at the polls from open until close, check off voters in the official record log and assist with technical voting questions. Are there any volunteers?
Please give me your name. On the Attendance Roll, mark the box next to the name(s) of the volunteers.
If you need to hold an election to select your judges, do so at this time.
Adjournment
No other business can be brought to a Precinct Neighborhood Caucus Election as it is a special Mass Meeting with a specific course of action assigned by the State Party. If anyone wants to adopt a Resolution or have the Precinct vote on an issue, the newly elected Precinct Chair can have a discussion after the adjournment of the Caucus.
The Precinct Chair can then take his Precinct’s issues to the respective meeting held by the County for action.
This concludes the business of our Precinct Caucus. Without objection, the meeting stands adjourned. If someone objects, put it to a vote. A majority vote is required.
IMMEDIATELY AFTER CAUCUS
- Distribute Precinct Chair, Vice Chair, Secretary and Treasurer Duties handout to each elected Precinct Officer
- Distribute 2024-2026 Delegate Duties and Responsibilities handout to each elected State and County Delegate
- Compile all information (Caucus attendees, Election Results) into ONE SINGLE EXCEL Check-in sheet and Save As: [Precinct name] Roll REPORT
- Upload [Precinct name] Roll REPORT into GOP Data Center OR email it to the appropriate individual (designated by county party)
- Count and Record donations
- Complete and sign elections tally sheet, and follow instructions provided Return Presidential ballots, elections tally sheet and donation envelope to County Chair
